01
Scan the school ID
Use the phone camera to read the QR code on a student identity card, or find the learner manually by admission number.
Mobile attendance & gate verification
Scan the student ID. Confirm the record. Capture attendance—even offline.
Sekani gives authorised administrators, teachers and security staff a practical mobile workflow for student arrival: scan the school ID, review the learner and fee position, mark attendance, then notify the parent or guardian through WhatsApp.
One controlled arrival workflow
Attendance, identity and account context at the point of entry.
The mobile app extends Sekani’s student record to the school entrance. It helps staff verify the learner before recording the day’s attendance, without relying on a paper register or continuous internet access.
02
Confirm the learner
Review the student name, admission number and class before attendance is marked.
03
See the fee position
Authorised staff can see whether the student record shows an outstanding allocated fee balance and review the available breakdown.
04
Mark attendance
Capture the learner’s attendance from the student details screen with a clear indication when the day’s attendance has already been recorded.
05
Keep working offline
Store attendance on the authorised device when connectivity is unavailable, then synchronise pending records once internet access returns.
06
Alert the parent or guardian
Send a WhatsApp attendance alert when the record is captured; offline records can trigger communication after synchronisation when connectivity is restored.
Real mobile application
A simple sequence designed for a busy school gate.
These are real screens from Sekani’s attendance application, showing the dashboard, QR scanner, fee context and completed attendance state.
Practical safeguards
Use the app inside a clear school policy.
Technology supports the gate process; the school still decides who is authorised, how exceptions are handled and how fee information is discussed privately.
Access
Authorised staff only.
Assign devices and access to named administrators, teachers or security personnel.
Privacy
Keep fee conversations discreet.
Use the balance as operational context without exposing a learner’s financial information publicly.
Offline control
Monitor pending sync.
Check the app’s queue and synchronise once connectivity returns so central records and WhatsApp alerts can proceed.
Exceptions
Define a humane escalation route.
Give gate staff a documented process for unreadable IDs, disputed balances and other exceptions.
Questions schools ask
Frequently asked questions
Can Sekani capture attendance without internet?
Yes. The mobile attendance app can store attendance on the device while offline and synchronise the records when an internet connection becomes available.
What does the staff member see after scanning a student ID?
The authorised user can confirm the learner and see the available fee position before marking attendance.
Who can use the attendance scanner?
A school can assign the workflow to an authorised administrator, teacher or security staff member according to its own gate and attendance procedures.
How are parents or guardians informed?
Sekani can send a WhatsApp attendance alert to the parent or guardian when attendance is captured. If the device is offline, sending depends on the record synchronising once connectivity returns.
Can a learner be found without scanning the QR code?
Yes. The supplied mobile workflow also includes manual lookup by admission number.